Configure events

Events give staff a structured lifecycle for creating, announcing, finishing, or cancelling community activities and recording attendance. Reusable event types can carry names, mention rules, quota awards, and experience awards.

Explore Roblox events and attendance tracking for a workflow overview and dashboard demo.

Before you startCopy link to Before you start

• The plan and trial state include Events.
• Event host permissions are configured.
• Announcement and logging channels exist and the bot can post in them.
• Any approved Roblox locations and mention roles are known.
• You are an Owner or the Discord server owner.

StepsCopy link to Steps

1. Open Settings → Events.
2. Select the announcement and operational channels shown by Clan Labs.
3. Add curated Roblox locations that hosts may select.
4. Configure completion or proof requirements used by your community.
5. Add reusable event types with a clear name.
6. Set allowed or locked Discord mentions for each type.
7. Configure host, co-host, and attendee experience or quota awards where the form supports them.
8. Review the custom-event fallback awards.
9. Save the settings.

New events snapshot their event-type configuration. Editing a reusable type later does not silently rewrite an existing event’s payouts.

Configured awards remain subject to participant eligibility. Active suspensions withhold host, co-host, and attendee experience and quota awards. The Dashboard also rejects suspended, blacklisted, or banned attendees; see attendee eligibility before collecting attendance.

Check the resultCopy link to Check the result

Authorised hosts can create an event from the dashboard or /host create, choose approved settings, and publish a Discord announcement. The event then supports finish and cancel actions.

Create a test event with a future or immediate start appropriate to your server. Confirm the announcement, type, location, and mention. Finish or cancel it, then verify the final state, attendance or awards, and audit entries.

• Limit mention roles to audiences hosts genuinely need to notify.
• Avoid roles with administrative privileges as event mentions.
• Require proof where community policy needs attendance evidence.
• Review large attendance or award changes in the audit log.

Common errorsCopy link to Common errors

• Event controls are unavailable — check plan, trial, and host requirement.
• Announcement cannot be replaced — the original message or proof may be unavailable; use the supported fresh announcement action where offered.
• A channel or role is missing — refresh Discord resources and select a current assignable item.
• Awards differ from a newly edited type — the event uses the snapshot taken when it was created.
• A member cannot be an attendee — remove the user identified by the Dashboard's restriction message before saving or finishing.
• An event finished but a participant received no points — check for an active suspension and review event award guidance before making an adjustment.

Next, follow Events and attendance.